Celebrations of Life
Wrap-up and Day of Wedding Coordination
Dreamcatcher Events performs the following with wrap-up and Day of Wedding Coordination :
♥ Help with selection of any vendors not yet contracted—make referrals/suggestions, go to site if couple wants, review contracts, negotiate if needed
♥ Review the invitation draft and all components of the invitation, direction card, a program and menu card, if applicable
♥ Draft a list of questions that need answers at a meeting a few weeks prior to the wedding
♥ Draft a timeline for the entire day and once approved, provide copies to all vendors
♥ Advise vendors on setup requirements, load ins, power needs, meals (let them know when they will sit to eat), etc.
♥ Develop a floor plan, if needed
♥ Inform you of all deposits, payment schedules, and take care of delivering final checks to appropriate vendors that day
♥ Provide a checklist of all the items needed at the church and/or reception
♥ Supervise the rehearsal, giving instruction to attendants, ushers, their position, etc. This brings a greater calm on ‘the day’
♥ Provide an âemergency kit, personal items in a basket for ladies’ bathroom
♥ On the wedding day, pin on all boutonnieres, any corsages
♥ Light any candles that need lighting
♥ Set out seating cards in an attractive pattern; set up guest book, engagement photo or comparable display
♥ Cross check tables, making sure they are set for the proper number of guests
♥ Set out place cards, as needed
♥ Set out table numbers or comparable display
♥ Take care of putting out favors, cameras, etc.
♥ Do everything in my power to start the wedding on time
♥ Monitor the timeline throughout the event—time for toast etc.
♥ Check to make sure appropriate person has the ring(s)
♥ Organize the bridal procession, having each person in the proper order
♥ Make sure that beverages are served promptly upon arrival of guests at reception; that the ordered appetizers are passed, and spot problems and make corrections (this is transparent to client)
♥ Make sure that the needs of all the vendors are met and that they are made familiar with the facility
♥ Go over the timeline with each vendor to see if there are questions about timing, duties etc.
♥ Organize the bride, groom and/or wedding party if they are to be introduced into room
♥ Work directly with facility manager, catering manager to coordinate timing of dinner
♥ Announce dinner seating (may take several rounds) and Assist guests in finding their table
♥ Make sure microphones are in order, if needed
♥ Pay close attention to the bride & groom and parents needs
♥ Make sure everything about the first dance and cake cutting is organized
♥ Take care of gifts/cards that may come to the reception
♥ Readjust table seating if guests are a ‘no show’ so that everyone has a person next to them to visit with—no empty seats
♥ Constantly keep an eye open to the entire event, spotting potential problems, dealing with such things as an unexpected guest(s), misplaced seating cards, etc.
♥ Collect such items as the toasting glasses, cake knife, gifts, etc. and have them boxed and ready for the family to take home
♥ Ensure that the bride/groom and parents relax and enjoy the day with their family and guests
I stay calm and keep a positive attitude which is contagious!
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Celebrations of Life